In accordance with EU Regulation 2016/679 of 27 April 2016 (known as the “GDPR”) and Act No. 78-17 of 6 January 1978 as amended (known as the “Data Protection Act”), Personal Data must be processed lawfully, fairly and transparently.
This privacy policy (hereinafter the “Policy”) is intended to provide you with simple, clear and comprehensive information about how we process and use the personal information you provide to us that identifies you (“Personal Data”).
This Policy covers the different processing operations carried out by Audencia in relation to:
If you are an Audencia student, information relative to the processing of your personal data over the course of your schooling is provided in the internal regulations.
Your Personal Data is processed by Audencia, a higher education institution with capital of €30,900,000, whose registered offices are located at 8 Route de la Jonelière - B.P. 31222 - 44312 Nantes Cedex 3, and listed with the Nantes Trade and Companies Register under number 834 748 865.
For all processing operations, Audencia acts as processing manager as defined by the regulations applicable to Personal Data and in particular by EU Regulation 2016/679 of 27 April 2016 (known as the “GDPR”).
The nature and quantity of Personal Data that we collect varies according to the purpose of the processing to be performed by Audencia. The chart below lists the purposes and the corresponding data we collect, as well as the legal grounds for processing.
| PURPOSES | DATE | LEGAL GROUNDS |
|---|---|---|
| Management of application | Name First name Date of birth Identity document Identity document Email address Telephone number Qualifications Academic records Letter of motivation Scholarship status Extra time attributed to student for examinations National Student Identity no. (Identifiant National d’Etudiant – INE) Language skills | Contract performance (pre-contractual measures) |
| Management of contact requests | Name First name Email address | Consent |
| Management of requests for information about Audencia programmes | Name First name Email address Telephone number Sector Post code Town | Consent |
| Newsletter sign-up | Name First name Email address | Consent |
| Commercial prospecting | Name First name Email address | Consent |
| Management of donations | Name First name Postal address | Consent |
| Coordination of school network | Name First name Email address @audencia (graduates) Professional email Post | Legitimate interests of Audencia |
| Collection of training tax (taxe d’apprentissage) | Name First name Professional email Post | Legitimate interests of Audencia |
| Management of business relations | Name First name Professional email address Post | Legitimate interests or Contract performance (e.g. traineeship agreement) |
| Management of Audencia Online store customer account | Name First name Email address Postal address | Contract performance (sale) |
| Browsing on the website audencia.com | User’s IP address | Legitimate interests |
Audencia will conserve your Personal Data for the period required to fulfil the purposes for which it is processed. It will also be conserved for the purpose of meeting a legal obligation of storage or if it is of administrative interest, for a period of time defined according to this interest.
For example, the following conservation periods are applied by Audencia:
As part of the processing carried out by Audencia, your Personal Data may be communicated to the following recipients:
The Personal Data we collect from you may be transferred to, accessed from and stored in a country outside the European Economic Area ("EEA"). It may also be disclosed to service providers located outside the European Economic Area.
In this case, AUDENCIA undertakes to take all necessary measures to ensure that the service provider or partner has an adequate level of protection of personal data in accordance with the legislation and regulations on the protection of personal data.
Audencia undertakes to protect your Personal Data against any loss, destruction, alteration, or unauthorised access or disclosure. To this end, Audencia will take appropriate technical and organisational steps, in view of the nature of the data and the risks involved in their processing, to preserve the security and confidentiality of your Personal Data.
These steps may include, in particular, practices such as limited access to Personal Data by Audencia employees, contractual safeguards when using an external service provider, privacy impact assessments, regular reviews of practices and procedures on Audencia IT systems, physical and/or logical security measures (secure access, authentication process, backup copies, antivirus software, firewall, etc.).
Pursuant to the laws and regulations in effect relative to the protection of Personal Data, you have a right:
In order to meet your request, we may be required to ask you for proof of identity.
For all enquiries relative to the present Policy or in order to exercise your rights, you may: